Palette launches new expenses processing service as part of its PaletteArena suite

PaletteExpense give finance staff control over expense-related parameters and a dashboard overview of expenses claimed and owed to employees, together with cash advances and reconciliations. The new product is part of the company’s core suite, PaletteArena, available as a cloud service or as an on-premise solution.

Finance staff can use PaletteExpense to set up profiles for individuals, which include limits for different types of business expense, exchange rate variations and workflow rules. Employees then build their expense claims by taking a picture of receipts using their smartphone or tablet and emailing the details to a single dedicated email address at their company. PaletteExpense matches the sender’s email address to the relevant employee profile and automatically populates an expense line together with the submitted images of receipts.

When the expense line for an employee is completed, it is then checked against the pre-defined rules, with only exceptional items that exceed the pre-determined limits for specific items in PaletteExpense requiring intervention from finance staff. Claims can then be cleared for payment and the records exported to the company’s ERP or business systems.

PaletteArena is an enterprise purchase-to-payment suite which includes the PaletteInvoice, PaletteExpense, PaletteBuyer, PaletteContract and PaletteSupplier Portal products.